Legal Secretary

A busy law firm is seeking a Legal Secretary for a Class Action Litigation partner.  Work hours are Monday through Friday from 8 a.m. to 5 p.m. with the opportunity for overtime.

Responsibilities:

• Manage attorney calendars, schedule meetings and deadlines, and coordinate closings and client appointments
• Prepare, proofread, and format legal documents, including contracts, closing documents, purchase agreements, leases, and other transaction documents
• Maintain well organized digital and physical files, organize transaction records, and open files in document management software
• Draft and process client engagement letters, billing statements, and internal reports
• Communicate professionally internally with other staff and externally with clients, title companies, opposing counsel, and other stakeholders managing large volume of emails, phone calls, and other communications
• Provide administrative support for business formation tasks (LLCs, corporations, nonprofits), state filings, and regulatory compliance
• Some drafting of basic legal documents such as deeds, TOD designations, and similar documents
• Handle e-filing of legal documents and correspondence in accordance with County auditors and recorders
• Support attorneys during closings, deal negotiations, and due diligence processes
• Position involves light tape dictation and typing, but this is not primary focus of responsibility
• Perform other related duties as assigned

Qualifications:

• Must have a High School Diploma or GED; Associate’s or bachelor’s degree preferred
• Must have a minimum of 3 years’ experience as a legal secretary, preferably in real estate or corporate law
• Must be familiar with Ohio legal procedures and real estate closings
• Notary Public certification in Ohio is a plus
• Must be proficient in Microsoft Office Suite, Adobe Acrobat, and, ideally, ProLaw legal practice management software
• Must have the ability to perform general web browser technology required for Ohio Secretary of State Business filings, UCC filings, IRS filings, and filing with other jurisdictions
• Must have excellent verbal and written communication skills
• Must have the ability to prioritize and multi-task in a fast-paced environment
• Must be proficient with Microsoft, Adobe Pro, Court-Filing systems, PACER, etc., as well as, live dictation
• Must have a high level of discretion and professionalism in handling sensitive legal matters, while maintaining confidentiality
• Must have the ability to occasionally travel to Cleveland and other areas as needed
• The ability to maintain confidentiality, and to exercise discretion and good judgment is mandatory

Only those candidates that can pass a background check or drug screen will be considered. 

Area Temps still believes that the best way to serve both our employees and our customers is through personal service. To apply for this Legal Secretary position, please submit your resume to lakewood@areatemps.com, call (216) 706-7347, or TEXT “your name & 176594” to (216) 227-3133.