Executive Assistant

An Executive Assistant is needed to work in a highly professional, fast-paced work environment, managing multiple job-related duties, and performing diverse confidential administrative and supportive duties.  You will work Monday through Friday from 9:30 a.m. to 5:30 p.m.

 Job Responsibilities:

• Answer phones and greet visitors
• Assist with scheduling appointment, maintaining calendars, coordinate staff and other meetings as requested, and possibly serve as recorder of minutes with responsibility for transcription and distribution of meeting minutes
• Prepare memos, emails, reports, and other requested correspondence, and write and edit documents from letters to reports and instructional documents
• Create and maintain both electronic and physical filing systems
• Research, collate, disseminate data for specific projects and programs, and demonstrate technical proficiency with various technologies and applications
• Respond to information requests in a timely manner, independently answer inquiries with knowledge of policies and procedures, and/or direct them to proper departments
• Maintain confidential and sensitive information and files 
• Arrange business itineraries, coordinate travel, submit travel reconciliation to the finance department as required
• Demonstrate technical proficiency with various technologies and applications
• Perform other duties as needed

Qualifications:

• Must have a High School Diploma or GED
• Must have 5 years Executive Administrative Assistant work experience
• Must have excellent written and verbal communication skills with the ability to compose written materials while demonstrating superior knowledge and understanding of the English language, including spelling, punctuation, and grammar, capitalization, and word usage
• Must be proficient in Microsoft Office Suite and telephone/video conference software  
• Must be able to exercise sound judgment in decision-making, problem-solving, coordination, and facilitation within areas of responsibility
• The ability to multi-task, prioritize, and carry out special and general assignments without direct supervision is needed
• Must be able to organize, coordinate, plan, execute, complete projects independently, and establish and maintain mutually beneficial and positive working relationships internally and externally
• Respond appropriately to sensitive and/or confidential issues and deal effectively with people of diverse cultural and socio-economic backgrounds
• Must have the ability to maintain records and files, assist with data compilation, prepare reports and summaries, and operate copiers, scanners, VOIP telephone systems, and video conference platforms

Only candidates that can pass a background, FBI, BCI check, and drug screen will be considered.  

Area Temps still believes that the best way to serve both our employees and our customers is through personal service. To apply for this Executive Assistant position, please submit your resume to independence@areatemps.com, call (216) 575-7145, or TEXT “your name & 172773” to (216) 458-1784.