Commercial Real Estate Administrator

A Real Estate company is seeking an Administrator to provide support for assigned staff and assist with tenant and vendor customer service.   Work hours are Monday through Friday from 8 a.m. to 5 p.m.

Job Responsibilities:

• Answer phones, draft, preparation, and distribute correspondence, expense reporting, calendar, schedule, meeting coordination, filing, and copying
• Maintain tenant, vendor, and property files, including insurance certificates, lease abstracts, etc. in accordance with prescribed standards
• Work with building technician staff and vendors to compile a list of maintenance items, and open work orders
• Coordinate and monitor status of work assigned to vendors
• Prepare internal lease administration documents such as lease abstracts as directed
• Assist in lease set up, lease changes, and reporting 
• Code invoices for payment, input into accounting system, and forward original invoices to accounting for payment
• Prepare and reconcile accounts receivable status worksheets
• May initiate rent collections correspondence and phone contact with tenant where permitted by state regulations
• Complete all required and assigned training, follow all activity policies and procedures, participate in all programs and activities as required, and report any conditions which could result in an accident or injury
• Perform other duties as assigned

Job Qualifications:

• Must have a High School Diploma or GED
• Must have a minimum of 3 years previous Administrative and Real Estate experience and/or training
• Must have basic knowledge of financial terms and principles and calculate simple figures such as percentages
• Must have the ability to write routine reports and correspondence and respond to inquiries or complaints
• Must be able to understand and carry out general instructions, solve problems, and use basic analytical skills
• Must be proficient using Microsoft Office Suite with accurate data entry skills
• Must have excellent communication, organizational, and telephone skills
• Must have the ability to pay a high attention to detail while multi-tasking
• Must be able to complete all required and assigned training, follow all activity policies and procedures, participate in all programs and activities, and report any conditions which could result in an accident or injury
• Must be honest while maintaining confidentiality and professionalism at all times

Only candidates that can pass a background check and drug screen will be considered.  

Area Temps still believes that the best way to serve both our employees and our customers is through personal service. To apply for this Administrative Assistant position, please submit your resume to lakewood@areatemps.com, call (216) 706-7347, or TEXT “your name & 174282” to (216) 227-3133.