Administrative Specialist

A local firm is seeking an Administrative Specialist to provide administrative support for multiple executive staff in family philanthropy and ensure efficient operation and facilitating seamless communication across departments.  Work hours are Monday through Friday from 8:30 a.m. to 5 p.m.; however, must be able to work additional hours during peak periods.

Responsibilities:

• Manage a portfolio of administrative support services for multiple donors, families, and trustees
• Work in partnership with lay leaders, department managers, and staff to ensure seamless meetings and donor relations
• Prepare various business correspondences, letters, and grant reports as needed, as well as, mail merge documents
• Track and organize grant applications, awards, agreements, and reports
• Meticulously proofread content to ensure accuracy and manage corporate and governance records
• Effectively use Outlook Calendar to manage accurate calendar entries, schedule recurring events, set reminders, share calendars, and handle invitations with attention to detail
• Become proficient in multiple data and accounting systems for accurate and timely grants management to create and track grant records, grant payments, and grant terms
• Effectively collaborate using online collaboration tools such as Zoom and Microsoft Teams
• Work closely and collaboratively with the Finance Department
• Operate with team spirit and can-do attitude as part of a collective effort for excellence
• Perform other duties as needed

Qualifications:

• Must have a High School Diploma or GED; Associate degree is preferred
• At least 5 years Administrative Assistant experience with an understanding of basic office procedures, software applications, and organizational skills is required
• Must have strong knowledge of Microsoft Office, database applications, and Customer Relationship Management (CRM) Software
• Must be able to participation and attend periodic organization sponsored events and meetings
• Strong project management and financial literacy skills is needed
• Must have the ability to partner with cross-department colleagues in a professional and collaborative manner
• Must have excellent verbal and written communication skills and the ability to actively listen
• Must have critical thinking skills, be detail-oriented, organized, accountable, deadline-driven, and solution focused
• Must be an effective team player with the ability to work collaboratively with others
• Must have well-developed customer services skills exercising poise, tact and diplomacy, including exceptional telephone etiquette
• Must have the ability to handle confidential information and/or issues using discretion and good judgment

Only candidates that can pass a background check and drug screen will be considered. 

Area Temps still believes that the best way to serve both our employees and our customers is through personal service. To apply for this Administrative Specialist position, please submit your resume to parma@areatemps.com, call (440) 253-2983, or TEXT “your name & 175452” to (440) 887-4013.

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