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We are seeking an Administrative Assistant to assist in the needs of various Central Office departments, manage the Central Office reception area to ensure effective communication both internally and externally, and act as point person for production and materials assembly for agency personnel.  This is a short-term position and you will work Monday through Friday from 8 a.m. to 4:30 p.m.

Job Responsibilities:

• Order and mail staff birthday cards, assist with assembly and preparation of various agency mailings, create mailing lists and label, and reserve meeting rooms upon request
• Manage all production requests adhering to turnaround times outlined in the trouble tickets received and maintain proper operation of production equipment
• Order all office supplies for Central Office, reset postage meter, maintain supplies, sort incoming mail, and handle Central Office van reservations
• Manage vending machine and related issues and assist various Central Office departments with projects as requested
• Complete assigned duties competently and within expected time frames
• Perform general reception and telephone operations.
• As a first point of contact, welcome guests in a friendly, professional manner
• Monitor intercom system to operate gates to allow entry/exit for guests and admit visitors in main entry door
• Handle and defuse crisis situations face-to-face and/or via phone
• Perform other duties as needed 

Qualifications:

• Must have a High School Diploma or GED
• One to three years' experience in an office environment is needed; Prior Social Service Agency experience is a plus
• Must have detailed knowledge of internal aspects of a social service agency
• Must participate in all required trainings, staff development activities, team meetings, and staff meeting
• Must be proficient with Microsoft Word, Excel, and Outlook 
• Must have excellent interpersonal, communication, and organizational skills
• Must be able to pay a high attention to detail and work effectively with others in a culturally diverse population of clients and colleagues
• Must have the ability to make appropriate decisions and use sound judgement
• Must have a professional demeanor with a good personality
• Must be comfortable and able to lift 20 to 30 pounds, carry, push, pull, reach, stoop, kneel, and crouch throughout the day
• Must have the ability to maintain confidentiality and adhere to all policies and procedures

Only candidates that can pass a background, FBI, BCI check, and drug screen will be considered.  

Area Temps still believes that the best way to serve both our employees and our customers is through personal service. To apply for this Short-term Administrative Assistant/Receptionist position, please submit your resume to independence@areatemps.com, call (216) 575-7145, or TEXT “your name & 178693” to (216) 458-1784.