We are seeking an Administrative Assistant who will be responsible for constructing work orders, verifying accuracy of production paperwork, and assist the General, Office, and Shipping Managers.  Work hours are Monday through Friday from 8 a.m. to 4:30 p.m. 

Job Responsibilities:

• Obtain all customer purchase orders, check incoming receiving paperwork for accuracy, and ensure appropriate personnel have verified accuracy of the receipt
• Email or fax a copy of all receiving paperwork to customer for confirmation of receipt of material, match receiving paperwork with corresponding customer purchase order, and ensure no duplicate orders have been received
• Ensure all orders have a corresponding quote or are priced accurately from a previously agreed price list and accept all customer quotes in database upon receipt of corresponding orders
• Construct a folder with all documents and information pertaining to each order and verify manager has received all new or add-on orders
• Input any new customers accounting and shipping information and construct a work order for all incoming material in database
• Contact all customers to verify they have received a notification of finished goods and expedition of products
• Receive call from customers, offer appointments with trucking schedule, and notify Shipping Department of any changes pertaining to shipment of material
• Support, assist, and/or provide back-up to other personnel as needed, file documents, answer phones, and ensure a safe and pleasant work environment
• Assist, understand, support, and follow procedures, safety requirements, policies, and work instructions

Job Qualifications:

• Must have a High School Diploma or GED
• Must have prior administrative experience
• Must be proficient using Microsoft Word, Excel, Lotus Notes with accurate data entry skills
• Must have excellent communication and telephone skills, must be detail-oriented, and must have strong organizational skills
• Must have solid math skills  
• Must have the ability to observe safe working habits and follow personal protective equipment when in production areas
• Must be able to follow all procedures while adhering to policies and work instructions

Only those candidates that can pass a background check and drugs screen will be considered.

Area Temps still believes that the best way to serve both our employees and our customers is through personal service. To apply for this Administrative Assistant position, please submit your resume to mayfield@areatemps.com, call (440) 788-4151, or TEXT “your name & 177944” to (440) 646-2409.