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We are seeking an Administrative Assistant to perform accounting and clerical tasks related to accounts payable, receptionist, and administrative support functions. The client is looking for a full-time applicant but will consider 30-40 hours per week during the hours of 8:15 a.m. and 4:45 p.m. 

Responsibilities:

• Operate the main telephone switchboard and respond to calls appropriately
• Welcome visitors, manage sign-in, and direct visitors as needed
• Receive, open, sort, and distribute incoming mail; prepare outgoing mail for posting; and manage faxes received through Microsoft Outlook
• Perform accounts payable functions, including processing vendor invoices, verifying details, attaching required documentation, assigning general ledger coding, entering information into accounting software, and maintaining related files.
• Reconcile vendor statements, investigate discrepancies, and prepare and process outgoing checks and ACH payments
• Process daily shipments, including printing invoices, attaching corresponding paperwork, and sending invoices to customers
• Order office supplies, manage inventory, and perform clerical duties such as photocopying, scanning, and faxing
• Assist with accounts receivable by contacting customers regarding payment status and past due accounts
• Order food and coordinate setup for company breakfasts, luncheons, meetings, and snacks; assist with off-site meetings and holiday events
• Assist with miscellaneous computer projects using Microsoft Word and Excel, support year end accounting projects, and provide support for customer service and human resources when required

Qualifications:

• High school diploma or GED required
• Must have at least 3 years of accounts payable and general office administration experience 
• Proficient in Microsoft Outlook, Word, and Excel; Microsoft Access a plus
• Must have strong organizational and excellent written and verbal communication skills, while paying close attention to detail
• Must be able to read, write, comprehend, and perform basic math, including addition, subtraction, multiplication, division, quantity and weight calculations, U.S. currency, and kilogram-to-pound conversions
• Must have the ability to comply with all safety and company policies
• Local travel using a personal vehicle is required

Only those candidates that can pass a background check and drug screen will be considered.

Area Temps still believes that the best way to serve both our employees and our customers is through personal service. To apply for this Administrative Assistant position, please submit your resume to mayfield@areatemps.com, call (440) 788-4151, or TEXT “your name & 179979” to (440) 646-2409.