Administrative Assistant - Part-time

A manufacturing and production company is seeking an Administrative Assistant to provide administrative support to Human Resources and Plant Management.  This is a part-time position and work hours are Monday through Friday from 9:30 a.m. to 3 p.m.

Responsibilities:

• Provide exemplary customer service as well as effective and efficient administrative support to visitors, customers, vendors, suppliers, and team members
  
• Answer and direct incoming phone calls, monitor lobby, greet, and direct visitors and contractors
• Review, ensure proper completion and filing of required non-disclosure agreements, safety instructions with visitors, and provide proper PPE
• Work with data from a variety of sources and accurately prepare reports, presentations, correspondence, product manuals, various forms and tables
• Proofread and edit draft and final material for appropriate and consistent format, make changes to grammar, punctuation, or spelling, as needed
• Perform independent research and prepare information for special projects, as assigned
• Provide recommendations for changes to processes and procedures, accurately and efficiently scan files, certifications, and training information
• Oversee the upkeep of the facility, ensure the property is adequately maintained and meets aesthetic and cleanliness standards, and coordinate with vendors to complete routine and uncommon requests and needs
• Efficiently and effectively coordinate company meetings and events
• Accurately and efficiently coordinate with Human Resources on preparing on-boarding materials for new hires
• Perform other duties as assigned

Qualifications:

• Must have a High School Diploma or GED, plus 2 years administrative office experience; or equivalent combination of education and experience
• Previous experience working in Human Resources is preferred 
• Must have the ability to positively interact and work collaboratively with a diverse group of people at all levels of the organization
• Must be genuine with high ethical standards, values, personal integrity, honesty, and apply a large measure of common sense to a variety of situations
• Must be proficient using Microsoft Office, Teams, Word, Excel, Outlook, and SharePoint along with accurate data entry skills
• Must have the ability to maintain a high degree of accuracy and flexibility in a changing office environment, adjust schedule as needed during plant functions., and effectively multi-task
• Musts be able to exercise sound judgement and discretion in handling of proprietary and confidential information.
• The ability to work independently, with strong critical thinking skills, judgment, and keen attention to detail 
• Must have exceptional prioritization, time management, and organizational skills
• Must be able to write routine reports and correspondence, accurately prepare and maintain records, files and reports
• Must have the ability to maintain confidentiality at all times

Only candidates that can pass a background check and drug screen will be considered. 

Area Temps still believes that the best way to serve both our employees and our customers is through personal service. To apply for this Part-time Administrative Assistant position, please submit your resume to parma@areatemps.com, call (440) 253-2983, or TEXT “your name & 173600 to (440) 887-4013.  

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